Ever opened Gmail only to see that
annoying “Storage Full” message? It’s like your digital wardrobe overflowing
with clothes you never wear. The truth is, Gmail, Google Drive, and Google
Photos all share the same storage, so if you don’t do a little tidying up now
and then, space runs out fast.
Here are some simple tricks and
shortcuts you can use to keep Gmail clean and light—without spending hours
deleting emails one by one.
1. Hunt Down Large Emails
Some emails are real space hogs!
Just type these into Gmail’s search bar:
size:10MB → Shows emails larger
than 10MB.
has: attachment larger:5MB → Finds
heavy emails with attachments.
Delete what you don’t need—instant space saved!
2. Don’t Forget Trash & Spam
Trash and Spam aren’t harmless;
they eat into your storage too. Make it a habit:
Click Empty Trash now
Click Delete all spam messages now
3. Clear Out Promotions & Newsletters
All those “50% OFF” and “Flash
Sale” mails? They pile up.
Search label: promotions or unsubscribe.
Delete the old ones.
Hit Unsubscribe for newsletters
you never open.
4. Save Attachments, Then Delete
Got mails with big files? Do this:
Download the attachment to your
computer or Google Drive.
Delete the email.
That way, you keep the file but free your inbox.
5. Clean Up Old Stuff
If you haven’t looked at an email
in a year, chances are you don’t need it.
Search older_than:1y to see
year-old emails.
Search filename: pdf for old
documents.
Goodbye clutter, hello space!
6. Use Google’s Storage Manager
Google actually gives you a handy
tool: 👉
one.google.com/storage/management
It lets you review and delete:
Large emails
Files from Drive
Spam and Trash content
7. Automate with Filters
Want Gmail to do the cleaning for
you?
Go to Settings ⚙️
→ Filters and Blocked Addresses → Create new filter.
Example: auto-delete promotions
older than 30 days.
Shortcut Recap
size:10MB → Large mails
older_than:1y → Old mails
label: promotions → Ads &
newsletters
has: attachment → Mails with files
Final Thought
Keeping Gmail clean doesn’t need
to be a huge task. Think of it like dusting your room—do it once a month and
you’ll never have to face that “storage full” panic again.
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